Azerbaijan
Document No. LPPCTR1118
Created: 01.08.18
Last modified: 15.12.23
Paragraph 1. Covered Material Types
- Dissertations
- Graduate theses
- Academic Journal articles
- Newspaper articles
- Conference proceedings
- Project reports
- Books
- Book chapters
- Reviews
- Audio and visual materials (photos, videos, presentations, etc.)
- Teaching and learning resources
Paragraph 2. File formats
Everything deposited are retrievable. The DSpace Digital Repository team works to recognize and support as many file formats as possible. All formats can be deposited, but the following are preferred for preservation reasons:
- Text: pdf (PDF format is preferred), html, doc, ppt, xls, csv, xml, marc, css
- Images: jpeg, png, psd, tiff, gif
- Audio: mp3/4, wav, aiff, ra
- Video: mpeg, mp4, mov, wmv
Paragraph 3. Commitments
3.1. ADA University community advised follow the rules and regulations of this policy which refers to the National Copyright Law[1] and International Licenses[2].
3.2. ADA University Library and Information Services Department stores, makes documents and resources accessible through the ADA Library Digital Repository, and implements all other related procedures.
3.3. ADA University Library and Information Services Department, IT department handles all the technical requirements, including the installation, updating, maintenance and backup of the open-access system, data and information security, and data transfer processing according to the open access standards.
3.4. ADA University Library and Information Services Department, Technical Services Unit carries out preparation and processing of information resources.
Paragraph 4. Definitions
4.1. Digital Repository – Refers to a system that archives, preserves, and provides free or limited access to the creative and scholarly work of interest to the institution served, and meet the research needs of members of the ADA University Community.
4.2. ADA University Community Member – Refers to ADA University Faculty, Administrative Staff, Students, Alumni and Partners of ADA University.
4.3. Open Access – Online free of charge access to the scholarly publications and intellectual property of the ADA University Community Members.
4.4. Archiving – The process of long-term preservation of digital academic research and publications, related documents in the ADA University Library Digital Repository.
4.5. Embargo – Refers to a period of time of the scholarly published works, and these scholarly published works (academic information resources) may have access restriction or limitations, special or individual dissemination regulations, use and various requirements during this timeframe prescribed. The period of time can vary according to academic work source and responsible persons’ requirements and regulations. These requirements and regulations are related with patent application processes, copyright restrictions, digital requirements, and etc. procedures.
4.5.1. During embargo period bibliographic data and abstract will be available, the full-text will be inaccessible until the end of the embargo period.
4.5.2. The embargo period ranges from 6 months to 3 years.
Paragraph 5. Legal Conditions
ADA University community understand, recognize and fill out the form Intellectual Property Submission and Agreement Form, so that their intellectual property can be stored in the ADA University Library Digital Repository, based on the National Copyright Law and International Licenses.
Paragraph 6. Resource Collection Conditions
6.1. ADA University Library requires graduate students to fill out the Intellectual Property Submission and Agreement Form, while submitting their theses and/or dissertations to give consent for their work to be stored and made available via the ADA University Library Digital Repository.
6.2. Theses and Dissertations of ADA University graduate students are stored in the ADA University Library Digital Repository and made accessible online. In cases where conditions to protect the content arise, full-text access to the article will be allowed after the expiry of the embargo period
6.3. Theses and dissertations should be submitted to the ADA University Library Digital Repository in Adobe Acrobat Portable Document Format (PDF) format.
6.4. Contributors are welcome to deposit content that are scholarly, creative, research-related or teaching resources. Content containing or propagating any types of violence are not accepted.
6.5. Contributors are welcome to deposit rare and special content about the culture and heritage of the Republic of Azerbaijan. Content containing or propagating any types of violence are not accepted.
6.6. Content may be removed in case of violation of the agreement or other exceptional circumstances, when the record will remain with the following message: Item withdrawn by authority of the ADA University Library.
Paragraph 7. Storage
7.1. The ADA University Library and Information Services Department will oversee the long-term collection, storage, and protection of academic and creative works of the university community in the Digital Repository.
7.2. The ADA University Library and Information Services Department closely collaborates with authors in building the reliable bibliographic database of the Digital Repository.
7.3. Library Administration conducts agreements, cooperative activities, and projects aligned with the operations of the Digital Repository
Paragraph 8. Revision
ADA University Library has the responsibility of revising and updating this policy. The revision is made every year, in the month of August.
3 Law of the Republic of Azerbaijan on Copyright and Related Rights (as amended up to Law No. 636-IVQD of April 30, 2013)
[2] Creative Commons Attribution Non-Commercial Shake Alike 3.0 license lets others distribute, remix, and build upon the Work non- commercially, as long as they credit you and license their new creations under the identical terms. For the license details, see: http://creativecommons.org/licenses/by-nc-sa/3.0).